Experts have reviewed over 250 small-business products, with a combined 95+ years of experience in small-business and personal finance. With more than 75 categories of business software, finding the right accounting app can seem tough. QuickBooks Online starts at $30 to $200 monthly, while Xero offers prices from $15 to $78 a month. This makes choosing the right app for your small business hard.
But, the top accounting apps for small businesses have many features and prices to fit your needs. They are perfect for entrepreneurs and solopreneurs.
Key Takeaways
- Accounting and bookkeeping apps help small business owners track finances and manage money on the go.
- The best apps have features like detailed invoicing, customizable reports, and receipt image capture.
- Many top accounting software providers have strong mobile apps for accessing finances from smartphones or tablets.
- Mobile apps may not have all the desktop software’s features, but they help entrepreneurs keep up with finances easily.
- Accounting apps range from free to paid plans, like Wave’s free option or Zoho Books and FreshBooks at $12 and $19 a month, respectively.
Introduction to Small Business Accounting Apps
In today’s fast-paced business world, mobile accounting apps are key for small business owners and entrepreneurs. These apps let you manage finances on the go. They offer features like tracking income and expenses, creating invoices, and reconciling transactions. Many apps work with online accounting software, with free trials or subscription plans for small businesses.
Key Features of Small Business Accounting Apps
- Real-time financial management: Track income, expenses, and transactions from anywhere, using your smartphone or tablet.
- Invoicing and billing: Create and send professional-looking invoices, track the status of payments, and manage customer information.
- Expense tracking: Easily categorize and record business expenses, including the ability to snap photos of receipts.
- Reporting and insights: Generate financial reports, such as profit and loss statements, to gain a deeper understanding of your business’s financial health.
- Cloud-based accessibility: Access your financial data from multiple devices, ensuring you always have the information you need, whenever you need it.
| Accounting App | Pricing |
|---|---|
| QuickBooks | $30 – $200 per month |
| Xero | $13 – $70 per month |
| Zoho Books | Free – $240 per month |
| FreshBooks | $8.50 – $27.50 per month |
| Sage Accounting | $10 – $25 per month |
| Book Keeper | $70 – $600 per year |
| Wave | Free invoicing with payment processing fees |
Whether you’re an entrepreneur, a solopreneur, or a small business owner, these cloud-based accounting apps can help. They provide the tools and insights you need to manage your finances well. They help you stay organized and make informed decisions to grow your business.
QuickBooks: Best Overall Accounting App
The QuickBooks accounting app is a top pick for small businesses. It’s the mobile version of the popular QuickBooks Online platform. It has a user-friendly design with lots of powerful tools. You can create invoices, track expenses, and get financial reports easily.
This app works well with QuickBooks Online, letting you manage your finances on any device. It makes work smooth whether you’re out or at the office. The app has many great features, such as:
- Automated mileage tracking for tax deductions
- Real-time cash flow management and business insights
- Custom invoice and estimate creation
- Customer, product, and service management
- Comprehensive business reporting
Intuit says 88% of customers find QuickBooks makes their business more successful. Also, businesses using the app get paid faster when they invoice online. With its cloud-based setup and lots of features, the QuickBooks app is the best mobile accounting app for small business.
| QuickBooks Accounting App Features | Benefits |
|---|---|
| Automated Mileage Tracking | Save time and maximize tax deductions |
| Real-time Cash Flow Management | Gain valuable insights to support decision-making |
| Custom Invoicing and Estimates | Get paid faster with professional-looking invoices |
| Comprehensive Reporting | Access critical business analytics on the go |
The QuickBooks accounting app is a top choice for small businesses. It has strong features, works well with QuickBooks Online, and has a good track record. It helps manage finances well and efficiently.
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Xero: Best for Employee Access
The Xero accounting app is a top choice for small businesses. It’s easy to use and has lots of features. Xero also has a special app called Xero Me for employees. This app is great for businesses that want to give their team members easy access to financial tools on their phones.
Key Features of Xero Me App
- Employees can use Xero Me to submit expense claims, view their paystubs, and track their time – all from their mobile devices.
- Administrators can assign specific permissions to control what information and features employees can access based on their roles, ensuring data security and appropriate access levels.
- The main Xero app further provides invoicing, bank reconciliation, and financial reporting capabilities on the go, making it a comprehensive solution for small business owners and their teams.
The Xero accounting app is easy to use and has lots of features. It’s perfect for small businesses that need a mobile-friendly, multi-user accounting solution.
“Xero’s flexible pricing plans and unlimited user access make it a standout choice for small businesses that need to provide their teams with on-the-go financial management capabilities.”
Zoho Books: Best for Mobile-First Features
For tech-savvy entrepreneurs who work on the go, the Zoho Books mobile app is perfect. It focuses on mobile-first features. These features are designed for today’s mobile business owners.
The app has cool features like accounting widgets for your phone’s home screen, Siri shortcuts, and an Apple Watch app. You can track time, send payment reminders, and check invoices from your wrist. There’s also a Zoho Expense app that works with the main app for mileage tracking.
Zoho Books is all about a mobile-first accounting experience. It meets the needs of tech-savvy business owners who want unique features. They can manage their finances anywhere. The app is easy to use and set up, making it a top choice for small businesses.
“Zoho Books has been a game-changer for my business. The mobile app’s features, such as the accounting widgets and Siri integration, have streamlined my financial management and saved me countless hours.” – Rachael Maddison, Founder of Rach’s Reno Diary
| Key Features of Zoho Books Mobile App |
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For tech-savvy business owners who want a mobile-first accounting experience, the Zoho Books mobile app is a great pick. It’s one of the top accounting apps for small businesses.
FreshBooks: Perfect for Freelancers
The FreshBooks accounting app is made for freelancers and small business owners. It makes it easy to create and send invoices, track mileage, and capture receipts. It also helps you keep an eye on client payments. The app works well with FreshBooks’ invoicing software, giving freelancers a full solution for managing money on their mobile devices.
FreshBooks has a high rating of 4.8 out of 5.0 stars from over 120,000 reviews. It’s known for its excellent customer support. The app also got a great review of 4.4 out of 5.0 stars from over 4,400 GetApp reviews.
One big plus of the FreshBooks app is it helps freelancers get paid 11 days faster with online payment options. It also automates accounting tasks. This saves freelancers time by organizing expenses and tracking hours worked.
FreshBooks supports many industries with specialized software. It has a global support team of over 100 staff in North America and Europe. This means freelancers can get help whenever they need it.
“FreshBooks has helped me streamline my invoicing and expense tracking, making it easier to manage my freelance business on the go.”
With over 10 million users in 120 countries, FreshBooks is a top choice for freelancers and small business owners. It started in 2003 and now has a team of over 250 employees. They keep innovating to meet the needs of their mobile-using customers.
best app for small business accounting
Managing a small business’s finances can be tough. But, the right mobile accounting apps can change everything. They offer features that help entrepreneurs keep track of income, expenses, and invoicing easily from their phones or tablets.
Apps like QuickBooks, Xero, Zoho Books, and FreshBooks are great for small businesses. They’re easy to use, have strong invoicing and expense tracking, and work well with online accounting software. Whether you’re an individual entrepreneur, a freelancer, or have a small team, these apps can make financial tasks easier and keep your finances in order.
FreshBooks is known for its easy design and strong invoicing and time tracking. GoSimpleBooks is great for beginners, thanks to its simplicity. And Sage One is praised for its excellent support, with a team that’s always ready to help.
When picking an app for your business, think about how easy it is to use, what features it has, how much it costs, and how well it fits with your current accounting systems. The right app can be a big help, keeping you on top of your finances and helping you make smart decisions, wherever your business goes.
“The right mobile accounting app can be a game-changer, helping you stay on top of your finances and make informed decisions – no matter where your business takes you.”
There are more mobile accounting apps worth looking at for small businesses too:
- Sellsy Invoicing is all about making invoicing easy and automated, perfect for businesses that rely a lot on sending out invoices.
- Nutcache has project management tools like task tracking and team collaboration, great for companies with projects that affect payments.
- FreeAgent makes tax time easier with its tax compliance features, helping small businesses and freelancers get through tax season smoothly.
- Wave Accounting offers many free features, making it a good choice for small businesses and freelancers on a budget.
- Zoho Books works well with other Zoho tools, which is handy for businesses already using the Zoho suite.
Choosing the right mobile accounting app means finding one that meets your business’s specific needs and processes. By using these top accounting apps for small businesses, best mobile accounting solutions for SMBs, and mobile apps for small business financial management, you can make your financial tasks easier and focus on growing your business.
Sage Accounting: Robust Customer Support
The Sage Accounting mobile app does more than just basic accounting. It has a chat feature for users to handle transactions right from the app. Small business owners can track receipts, log payments, and see their account balance through this chat.
The app also lets users reconcile bank transactions, make and send invoices, and keep an eye on payments. These features are key for managing daily finances well.
Key Features:
- Seamless transaction management through in-app chat
- Ability to track receipts, log payments, and monitor account balance
- Reconcile bank transactions and create/send invoices
- Robust customer support options for small business owners
Sage Accounting mobile app is a full solution for small businesses, thanks to its great customer support. It costs between $595-$1,920+ a year. There are extra fees for things like payroll. It has a Trustpilot rating of 4.3 out of 5 stars from 15,426+ reviews.
“The Sage Accounting app has been a game-changer for my small business. The in-app chat feature makes it easy to manage transactions on the go, and the customer support team is always there to help when I need it.”
Some users think Sage Accounting is not as easy to use as other options. But, it’s strong in cloud connectivity, tracking inventory, and real-time reporting. This makes it a solid choice for small business accounting.
The Sage Accounting mobile app can save users up to 10 hours a week on paperwork. This lets small business owners focus more on growing their business.
Wave: Free Invoicing App
Small business owners looking for a simple yet powerful mobile invoicing solution will find the Wave Accounting mobile app perfect. It’s a free accounting app for small businesses that offers key features like a financial dashboard, invoice creation, and tracking, and payment notifications. All these are available from your smartphone or tablet.
The app may not have as many features as the full software, but it gives mobile invoicing solutions for entrepreneurs a way to manage invoices and see basic financial info on the move. Over 300,000 North American small business owners use Wave’s software to make their finances easier to manage.
One great feature is the ability to scan receipts with optical character recognition (OCR) technology. This makes tracking business expenses simple. Pro Plan users get even more, like advanced accounting reports, cheaper online payment processing, and live support.
| Feature | Description |
|---|---|
| Financial Dashboard | Provides business insights, profit and loss statements, invoicing metrics, and accounting reports. |
| Invoicing | Create professional invoices and accept online payments via credit cards like Visa, Mastercard, American Express, and Discover. |
| Expense Tracking | Capture unlimited receipts using OCR technology to streamline expense management. |
| Pro Plan Features | Access accounting reports, discounted online payment processing, auto-import of bank transactions, and live customer support. |
Entrepreneurs and small business owners needing a free accounting app for mobile invoicing and basic financial tasks will find the Wave Accounting mobile app a great choice. It offers powerful features without the high cost.
Book Keeper: Inventory Management Tools
The Book Keeper mobile app is more than just an accounting tool. It has special features for managing inventory that are great for small businesses. It helps with tracking stock, making barcodes, and scanning items. This makes it easy to keep track of both money and goods.
The app has a simple, easy-to-use design. It focuses on the key things small businesses need, like making invoices and simple reports. It’s perfect for entrepreneurs and small business owners who want an accounting app they can use on their phones.
Using the Book Keeper app with its inventory tools helps small businesses run smoother. It lets them see how much stock they have easily. With barcode scanning, they can quickly check their inventory. This saves time and makes managing goods and money easier.
The Book Keeper app is a full solution for small businesses looking for a mobile accounting tool. It’s easy to use and has many features. It’s a great choice for entrepreneurs and small business owners wanting to make their financial and inventory tasks simpler.
Conclusion
This article has shown some top mobile accounting apps for small businesses. Apps like QuickBooks and Xero offer full features. FreshBooks and Wave are great for specific needs. These apps let entrepreneurs manage finances from their phones or tablets.
Choosing the right app means looking at features, ease of use, and how it works with your current software. It also matters how much you can afford to pay. The best mobile accounting apps for small businesses make managing money easier, increase productivity, and help your business grow.
| App | Best For | Pricing |
|---|---|---|
| QuickBooks | Best Overall Accounting App | Starts at $20 per month |
| Xero | Best for Employee Access | Starts at $12 per month |
| Zoho Books | Best for Mobile-First Features | Starts at $9 per month |
| FreshBooks | Perfect for Freelancers | Starts at $17 per month |
| Wave | Free Invoicing App | Free with a small percentage plus a fixed rate from online payments |
Using these top picks for small business accounting software with mobile apps can make managing money easier. It can also make your business more productive and successful.
Frequently Asked Questions
What are the best accounting apps for small business?
For small businesses, top accounting apps include QuickBooks, Xero, Zoho Books, FreshBooks, Wave, Sage Accounting, and Book Keeper. These apps offer features like invoicing, tracking expenses, and financial reports. They also have specialized tools for inventory or employee expenses. The best app depends on the business’s needs, like the number of users, advanced accounting needs, and budget.
Are accounting apps free for small businesses?
Some accounting apps are free, but not all. Wave offers a free mobile invoicing app. Zoho Books has a free plan for businesses with less than $50,000 in annual revenue. QuickBooks and Xero also have free trials but require a paid subscription later. Small businesses should check the features and prices of different apps to find one that meets their budget and needs.
What features should small businesses look for in an accounting app?
Small businesses should look for key features in accounting apps. These include invoicing, expense tracking, and financial reporting. They should also consider integration with accounting software, ease of use, and connectivity options. Features like multi-user access or client portals are important for collaboration.