G Suite Basic Guide: Features, Tips & Pricing

Did you know Google had 5 million paying G Suite customers in 2019¹? Since 2017, it grew by 25%, showing its value in the business world¹. This guide covers G Suite Basic’s features, tips, and pricing. It’s great for those wanting to boost productivity and teamwork with a cloud-based platform.

G Suite Basic brings together key apps like Gmail, Google Docs, Sheets, and Slides. It offers a strong solution for handling work tasks smoothly². With Gmail serving over 1 billion users, the platform is reliable and efficient in various business settings¹.

This guide explores G Suite Basic’s tools and its affordable pricing, starting at $6 per user per month³. Keep reading to see why G Suite Basic could be ideal for your business.

Key Takeaways

• G Suite now part of Google Workspace.
• 5 million paying G Suite customers in 2019¹.
• 25% increase in G Suite users since 2017¹.
• Gmail supports over 1 billion users worldwide¹.
• G Suite Basic priced at $6 per user per month³.

Introduction to G Suite Basic

G Suite Basic is a suite of tools made by Google. It offers services like email, calendar, and document editing in the cloud. Over time, it has grown into what we now call Google Workspace. This change shows Google’s effort to add advanced features and AI tools, making work easier.

Understanding G Suite Basic

The G Suite Basic plan is great for small businesses with up to five users. It costs €5.20 per user each month. It has strong features that meet basic business needs. Users get 30GB of file storage and access to key applications⁴.

Companies can buy different plans for various users, making it cost-effective and flexible⁴.

Key Applications Included

The plan comes with several important tools to boost work productivity:

• Gmail: It has features like Inbox, Starred, Snoozed, Important, Sent, and Drafts⁵.
• Google Drive: Users can share files in Shared Drives with team members⁵.
• Google Docs, Sheets, and Slides: These tools make working together easy, with shareable links and different permissions⁵.
• Google Chat: It’s like Slack or Discord, with chat rooms for groups⁵.
• Google Sites: Great for making simple websites for projects or clubs⁵.
• Google Forms: You can customize forms, limit answers, or turn surveys into quizzes⁵.

The Evolution from G Suite to Google Workspace

The change from G Suite Basic to Google Workspace is more than just a name change. It shows Google’s focus on creating a work environment that’s integrated and often uses AI. Google Workspace includes tools like Gemini AI for a smooth and productive experience⁶.

Recent surveys show 79% of new companies prefer Google Workspace for its ease of use and better collaboration tools⁶.

This change has improved functionality and the user experience, making Google a top choice for productivity tools.

Overview of G Suite Features

Google Workspace, once known as G Suite, is a top choice for businesses, schools, and professionals globally. It’s widely used because it’s useful, flexible, and packed with strong features.

Email and Communication

Gmail is at the heart of G Suite’s communication tools. It offers easy email management, including your own domain and top-notch security like spam blocking and two-step verification. This makes it a go-to for companies big and small. Plus, Google Workspace helps over 900,000 companies⁷ keep in touch smoothly.

Collaboration Tools

For team work, G Suite has Google Docs, Sheets, and Slides. These tools let teams edit in real time and work on projects together. This means quick feedback and updates, boosting team efficiency. Over 9 million businesses pay for these tools, making G Suite a big hit in the office suites market⁷.

Storage Solutions

G Suite offers various storage options to fit different needs. The Business Starter plan gives 30 GB per user. But, the Business Standard and Business Plus plans offer 2 TB and 5 TB per user, respectively⁷. This means lots of room for all your business files, photos, and important data.

With these tools, Google Workspace boosts productivity, security, and teamwork in various business settings.

How G Suite Benefits Businesses

G Suite helps businesses in many ways, offering a full platform that boosts productivity and teamwork. It gives users an ad-free experience, making work smoother without distractions. Plus, it promises 99.9% uptime, ensuring tools and services are always available⁸.

Working online or offline is another big plus, keeping work going even without internet. This means no lost time. Plus, the cloud lets employees work from anywhere, making remote work easier and G Suite more effective.

Custom email addresses make a business look more professional, building trust with clients. G Suite lets each employee have up to 30 email aliases, great for handling different projects⁹. It also supports up to 20 domain aliases, helping companies manage various domains easily⁹.

G Suite has different storage plans for various business needs. The Basic plan gives 30GB per employee, plenty for important files⁹¹⁰. For more storage, the Business Standard plan offers 2TB per user, and the Business Plus plan gives 5TB⁸. This shows how G Suite helps with business productivity.

G Suite also boosts security, protecting data and meeting compliance needs. It has strong data storage, email encryption, and regular security checks¹⁰. Features like enforced SSL connections and 2-step verification in all Business editions keep data safe⁸.

In summary, G Suite’s many features greatly improve business productivity and efficiency. It’s a key tool for companies of all sizes.

Pricing Plans Comparison

Google Workspace offers a variety of plans for businesses. From the affordable Business Starter to the full-featured Enterprise plan, there’s something for everyone.

Business Starter

The Business Starter plan, formerly G Suite Basic, costs $6 per user each month if paid yearly, or $7.20 monthly¹¹¹²¹³. It includes ad-free business email, video conferencing for up to 100 people, and 30 GB of storage¹¹. Over 6 million businesses worldwide use Google Workspace¹².

Business Standard

The Business Standard plan is $12 per user monthly or $14.40 annually¹¹¹²¹³. It offers 2 TB of storage and supports up to 150 attendees in video calls¹¹. This plan is great for growing businesses needing more features and storage.

Business Plus

The Business Plus plan costs $18 monthly or $21.60 annually¹¹¹²¹³. It gives 5 TB of storage and allows up to 500 people in video calls¹¹. This plan is ideal for large businesses needing advanced tools.

Enterprise Plan

The Enterprise plan is for big organizations. It offers advanced security, video calls for up to 1,000 people, and live streaming¹¹. Pricing varies based on the business’s needs and customizations, discussed with Google’s sales team¹². This plan includes unlimited storage and premium support.

In summary, Google Workspace has plans for all businesses, big or small. Each plan comes with its own set of features and pricing, aiming to meet different business needs¹¹¹²¹³.

G Suite for Small Businesses

Small businesses love G Suite Basic for its growth potential, great team tools, and 30 GB storage per person¹⁴. It costs just $6 a month per user, making it easy for startups and solo entrepreneurs to use¹⁴. This cloud-based tool makes handling professional emails smooth, boosting productivity¹⁴.

G Suite is a game-changer for startups because it lets teams work together in real time on documents, spreadsheets, and presentations across devices, speeding up projects¹⁵. Small businesses also enjoy moving their IT tasks to Google, ensuring strong data safety and simple IT management¹⁴.

G Suite has different plans for various needs. The Business Starter plan gives a pro office suite with 30 GB storage for up to 300 users and supports meetings with up to 100 people¹⁶. The Business Plus plan offers more advanced features like archiving and 5 TB storage per user, perfect for meetings with up to 500 people¹⁶.

Top-notch spam filters keep unwanted emails away, making email safer¹⁵. After switching to G Suite, Simply Hired cut costs by needing fewer resources, showing it’s a smart choice for small businesses¹⁵. G Suite Basic also works well with other tools and grows with your business, making it great for startups¹⁴.

G Suite Basic promises 99.9% uptime for business emails, making it reliable for small businesses¹⁵. With these features, small businesses can run smoothly and grow without spending a lot upfront.

G Suite Email Features

G Suite Basic makes business emails better with its easy-to-use Gmail and strong features. It offers custom domain emails and top-notch security. This keeps your business emails professional and safe.

Custom Domain Email

G Suite lets you use a custom domain email. This means your business emails look like name@company.com, not just generic ones. It makes your brand look more professional. You can easily manage these emails with Gmail’s familiar interface.

Also, G Suite gives each user up to 30 email aliases. This is great for businesses with many roles and departments¹⁷. It makes managing emails easier and keeps communication smooth.

Email Security Features

Security is key for businesses, and G Suite Basic has it covered. It comes with default encryption, spam filters, and anti-phishing tools¹⁸. Upgrading to Google Workspace adds more security like S/MIME encryption and eDiscovery¹⁸. Gemini AI also helps by spotting and alerting you to suspicious emails¹⁷.

Google Workspace takes security further with 24/7 support and better endpoint management¹⁹. This means your emails are always safe, letting you focus on your work.

Gmail Interface and Usability

The Gmail in G Suite Basic is easy to use and works well with other tools like Google Docs and Drive. It has features like offline drafts and sharing mailboxes, making work easier in teams.

An AI-powered assistant makes Gmail even better by organizing emails and helping with replies¹⁷. Gemini can sort, categorize, and make responding to emails a breeze.

Users rely on Gmail’s AI over 180 billion times a year, showing how it boosts productivity and user happiness¹⁷. Businesses can customize their G Suite Basic to fit their needs. They can also upgrade to plans like Google Workspace Business Plus for more features¹⁹.

Collaboration with Google Docs, Sheets, and Slides

Google Docs, Sheets, and Slides are key to G Suite Basic’s collaboration. They make it easy for teams to work together and edit in real-time. These tools help increase productivity and make workflows smoother.

Real-Time Editing

G Suite is known for its real-time collaboration features. With Google Sheets, Docs, and Slides, team members can edit together at the same time. This keeps everyone on the same page and updates are seen by all instantly. Features like project tracking in Google Sheets help teams manage tasks well²⁰.

Commenting and Suggesting Modes

G Suite also offers great commenting and suggesting modes for Google Docs collaboration. These let users give feedback and suggest changes without changing the original text. This keeps the document safe while still allowing for discussion. 90% of users work on projects and files together²¹, showing how effective these modes are.

Offline Access

Google Sheets lets you work offline, which is great for staying productive without internet. Any changes made offline will sync up when you reconnect. 50% of users set up offline access for Docs, Sheets, and Slides²¹. This means you can keep working on your projects without worrying about losing your work due to internet problems.

Managing Meetings with Google Meet

Google Meet is great for organizing meetings in G Suite. It lets up to 100 people join meetings for free. You get to share screens, use digital whiteboards, and chat during meetings²².

For more, advanced plans offer 4K video, noise cancellation, and live captions. These make meetings better and include everyone²². You can also use polls, breakout rooms, and Q&A to keep everyone engaged²².

Google Meet keeps meetings safe with default encryption²². Admins can set rules for who can join and control calls²³. It also works with Cisco Webex and Zoom, making it easy to join different meetings²².

Google Meet works well with other Google tools. You can start meetings from Google Docs, Sheets, and Slides, and add them to Google Calendar²²²⁴. You can also give certain roles to manage Meet tasks²⁴.

Google Meet lets you record meetings, track who’s there, and stream them live²³. Premium plans let you call up to 24 hours with lots of features²².

Google Meet is perfect for all kinds of meetings, from small to big ones. It’s a key tool for working together from anywhere.

Organizing Schedules in Google Calendar

Google Calendar is key in the G Suite, boosting organizational skills. It has shared calendars, booking slots, and works well with other apps. This helps keep communication clear and tasks in order.

Shared Calendars

Shared calendars make it easy for teams to plan together. They help avoid scheduling mistakes, keeping things running smoothly. Moving from Microsoft Outlook to Google Workspace makes managing calendars better and boosts efficiency²⁵.

Appointment Slots and Reminders

Google Calendar is great for setting up meetings, for work or personal use. You can share your schedule with others via a link²⁶. Automated reminders help you never forget meetings, with up to five reminders before they start²⁷.

You can also set limits on how many meetings you can have in a day and when they can be booked²⁶.

Integration with Other Apps

Google Calendar works well with other apps, making it a powerful tool. It can import calendars from HCL Notes, combining events into one place²⁵. It also works with tools like meeting recordings and email marketing, making things more efficient²⁶.

1. Descriptions for services or events show up on booking pages, confirmation emails, and event details²⁷.
2. Your schedule is always on your mobile app, and Google Calendar updates automatically when you book something²⁷.

Cloud Storage with Google Drive

Google Drive is a key part of G Suite Basic. It offers flexible storage solutions for businesses. Users always have enough space for their files²⁸.

File Sharing and Permissions

Google Drive has great features for sharing files and setting permissions. Users can choose how to share files and set expiration dates. This makes sharing files more secure and controlled²⁸. It also works well with Gmail, Google Photos, and Drive for easy sharing²⁹.

Customers like Bill Lutzen saved 10% of their time weekly using Drive for files. This is because of its efficient sharing features²⁸.

Integration with Google Docs

Google Drive and Google Docs work together to make teams more productive. They sync up so users can quickly access and edit documents. This makes working together and managing documents easier²⁸.

G Suite for Education

G Suite in education is now known as Google Workspace for Education. It offers tools to improve teaching and learning. Schools can get Education Fundamentals for free, making learning resources available to everyone³⁰.

Google Workspace tools fit well in schools and universities, helping teachers and students work together³¹. With Education Fundamentals, schools get 100 TB of cloud storage to keep all their digital stuff³². Every version, from the basic to the advanced, includes Gmail and Calendar³¹.

Each version of the G Suite learning platform has its own perks. Education Plus adds tools to make teaching better³². It also has advanced security and analytics to keep schools safe from online threats³².

G Suite for Education comes in four options: Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus. Schools can pick what fits their budget and needs³¹. Education Standard costs $3 per student a year, and Education Plus is $5, both with 100 TB of storage³⁰.

Google Workspace tools also have a cloud search to help find information easily³². Students and teachers can use their devices, like computers, phones, and tablets, without any problems³¹.

Schools signing up for Education Plus for a few years get discounts. This makes it easier on the budget and adds cool features to Google Meet, like Q&As and polls³⁰. The G Suite platform is a strong choice for modern teaching methods and teamwork³¹.

Enterprise-Level Security Features

Big companies need strong security to keep their data safe. G Suite has features to protect important info and meet industry standards.

Data Protection and Compliance

G Suite has tools like data loss prevention for Google Drive and Gmail³³. Airbus uses Google Workspace encryption to protect its key data³⁴. Companies can control access and use apps safely with detailed settings³³.

Encryption is just part of what G Suite offers. Tools like 2-Step Verification and SSL connections add to the security³⁵. Google Workspace lets companies set up rules to catch dangerous files³³. Snap used FIDO2 Security Keys and had no account takeovers for over two years, showing how well G Suite protects³⁴.

Advanced Security Tools

Windows users can be managed remotely to strengthen G Suite security³³. Secure LDAP and Access Transparency give clear views of what Google staff does, helping with compliance and trust³³.

Companies like Lyve Global get alerts to train staff and fix access problems quickly³⁴. The Enterprise Plus edition has more security tools, like Assured Controls and encryption, for extra protection³⁵.

Google Workspace can check Gmail logs in BigQuery for better data safety and efficiency³³. It automates tasks when it spots suspicious events, making things safer for big companies³³.

Integration with Third-Party Apps

G Suite app integration boosts Google Workspace, making it more customizable for businesses. The Google Workspace Marketplace has over 5000 apps that make Google Workspace better³⁶. You can find everything from project management tools to CRM software to fit your needs.

Google offers easy sign-on for over 200 cloud apps, making it simple and secure for users³⁶. This feature uses SAML-based SSO with providers like Microsoft Azure AD and Okta³⁶.

Kelly Wright, Director of Workspace at SADA, says Google Workspace helps teams take on more projects³⁷. Tools like Zapier automate tasks across different apps, boosting productivity³⁷.

Supported editions for third-party apps include Frontline Standard, Enterprise Standard, and more³⁸. These integrations improve workflow, letting companies use third-party solutions in Google Workspace.

Apps like OpenVPN and Atlassian Jira work with Secure LDAP for better security³⁶. The Google Admin console lets admins control which apps users can install on devices, adding security³⁶.

Google Workspace works with partners like Box for extra security and easy integration³⁷. Okta makes cloud identity management easy, letting users log in to Google Workspace without hassle³⁷.

Developers can use Google Workspace tools like Apps Script and Workspace APIs for free³⁷. These tools help create custom apps that make Google Workspace better. This is key for businesses to stay efficient and adaptable in the digital world.

Big names like Goh Lai Fun and Tony Ramoutar say integrations boost adoption and subscription rates³⁷. By using these integrations, companies can customize Google Workspace for their needs and boost productivity.

For more on how to use these integrations, check out the Google Workspace third-party apps available.

G Suite VS Office 365

The debate between G Suite and Office 365 is ongoing. It’s about finding the best productivity suite for businesses. This comparison highlights the main differences in cost and features. It helps users make a choice.

Comparative Analysis

G Suite, now called Google Workspace, focuses on cloud-based tools like Google Docs, Sheets, and Slides. This makes working together easy³⁹. Office 365, now Microsoft 365, started with desktop tools like MS Word, Excel, and PowerPoint. It now also offers cloud features⁴⁰. Google Workspace can handle more people in video meetings, up to 1,000, while Microsoft Teams can handle up to 300⁴⁰.

Cost vs. Features

Choosing between G Suite and Office 365 depends a lot on cost. Google Workspace has three plans: Business Starter at $6 per user/month, Business Standard at $12 per user/month, and Business Plus at $18 per user/month³⁹. Office 365 has its own plans: Business Basic at $6 per user/month, Business Standard at $12.50 per user/month, and Business Premium at $22 per user/month³⁹. Google Workspace gives more cloud storage, with Business Starter offering 30GB, Business Standard 2TB, and Business Plus 5TB³⁹⁴⁰. Office 365 gives 1TB of cloud storage in all plans⁴⁰. Google Workspace has tools like Google Drive and Calendar, while Office 365 includes OneDrive and Exchange³⁹.

Tips for Maximizing G Suite Usage

To get the most out of G Suite, focus on making your team more productive, secure, and collaborative. Here are some key tips to help you in these areas.

Productivity Tips

Boost your team’s productivity by adding third-party tools to G Suite apps. For example, ‘Power tools’ in Google Spreadsheets make handling data easier with features like text splitting and data merging⁴¹. Google Calendar is also a great tool to keep track of daily tasks, which might cut down on the need for an assistant⁴¹.

According to Forrester Research, real-time editing and working together on Google Docs, Sheets, and Slides saves businesses 52% of time⁴². With the Business edition of G Suite, you get unlimited storage, making it easier to manage documents and boost productivity⁴².

Security Tips

Boost G Suite security with steps like two-factor authentication, strong passwords, and regular security checks. The Business and Enterprise plans offer top-notch data protection and meet compliance needs⁴²⁴³. Since people spend a lot of time on emails, focusing on secure email management is key⁴¹. These security steps protect your data and keep you in line with the law.

Collaboration Tips

Collaboration is key to getting the best from G Suite. Use tools like Shared Contacts for Gmail to make team communication smoother and boost email efficiency⁴¹. Encourage your team to use real-time features in Google Docs, Sheets, and Slides to improve teamwork and manage projects better⁴².

Also, G Suite is widely adopted, with 85% of businesses using it within a year and possibly all of them in the second year⁴². This shows how reliable and effective it is for team collaboration.

Customer Support and Resources

For businesses using Google Workspace, there are many ways to get help quickly and efficiently. Google Workspace gives 24/7 support to IT admins who pay for it⁴⁴. This means big problems that affect many users get fixed fast⁴⁵.

24/7 Support Options

Google Workspace has many ways to get support, like phone, email, and online resources. If you pay more, you get help even faster for big problems⁴⁶. There are special services for customers in the US and EU that help with complex issues⁴⁶. These services are great for urgent matters, responding within 24 hours⁴⁶.

Online Help Centers and Communities

Google Workspace has a lot of online help. The G Suite help centers have lots of articles on setting up, moving data, keeping things safe, and more⁴⁴. There’s a special place for admins to manage users and services⁴⁵. The dashboard for Google Workspace shows any service problems, helping you find quick fixes⁴⁵.

Communities are key for getting help from others who use Google Workspace. The forums and Admins Community share news, tips, and help with problems⁴⁵. You can also get help on Twitter from @askworkspace⁴⁵.

Conclusion

G Suite Basic is a great tool for businesses looking to boost productivity and teamwork. It offers easy-to-use apps and lets you edit documents in real time⁴⁷. For just $6 per user each month, it gives 30GB of Google Drive storage. This makes it perfect for startups and small to medium businesses⁴⁷.

Using G Suite Basic helps businesses manage their communication and storage better. It comes with tools like Google Docs, Sheets, Slides, and Google Meet for smooth teamwork⁴⁷. Plus, it lets admins control who can see your data safely, using things like identity and IP address⁴⁷.

G Suite is great for both small teams and big companies. It has over 5,000,000 professional users worldwide and big names like Airbus and Colgate Palmolive use it⁴⁸. By choosing G Suite Basic, companies are ready for growth and innovation. They get into a strong system that helps them change digitally.

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