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G Suite Google Workspace: Upgrade Your Business

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Kenneth Keith
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Did you know that as of August 21, 2023, users on the G Suite legacy free edition were automatically upgraded to a Google Workspace subscription if they were using it for business purposes1? Small businesses make up 99.9% of companies in the United States, employing nearly 50% of the workforce. This shows how important it is to upgrade your business with Google Workspace2. Upgrading brings 24/7 support, better collaboration tools, and top-notch security, depending on the edition you choose1.

It’s a smart move for organizations to switch from the old G Suite to Google Workspace. This move brings advanced tools that help with growth and efficiency. You can pick between a Flexible Plan or an Annual Plan for your subscription, fitting your business needs1. You get more Google Drive storage, up to 5 TB per user, and tools like Google Meet and Google Chat for better collaboration13. Switching to Google Workspace means getting new features and making sure everyone in your company is on the same page.

Key Takeaways

  • Automatic upgrade to Google Workspace for legacy G Suite users as of August 21, 20231.
  • 99.9% of U.S. companies are small businesses, showing their big role in the economy2.
  • Upgrading unlocks 24/7 support and premium features1.
  • Google Workspace editions offer flexible subscription plans to fit different business needs1.
  • Enhanced collaboration and security tools are part of Google Workspace1.
  • Businesses get more online storage and key productivity tools with Google Workspace13.

Introduction to G Suite Google Workspace

G Suite Google Workspace is a full suite designed for work. It includes professional email, online storage, shared calendars, and video meetings. It changed its name to Google Workspace on October 6, 2020. Now, it combines Gmail, Docs, Sheets, Slides, Contacts, Drive, Calendar, Meet, Chat, and Currents into one cloud-based workspace4. This makes work easier and boosts productivity.

What is G Suite Google Workspace?

Google Workspace, once known as G Suite, is a platform for over six million businesses worldwide4. It has Gmail, Docs, Sheets, Slides, and more, all working together better. Now, you can make documents in Chat and find contact info easily in documents5.

Benefits of Upgrading

Upgrading to Google Workspace brings many benefits. It makes talking and managing content easier. It has new tools and features like Meet’s picture-in-picture mode for working together from afar5.

Google Workspace has different plans for businesses of all sizes. Prices start at $6 per month for Business Starter, $12 for Business Standard, and $18 for Business Plus5.

Using Google Workspace can make employees work better by saving them up to 60 minutes a day. This could save businesses 32 days a year for each employee5. With 92% of employees working from home, Google Workspace is perfect for remote teams5. It also offers support and training, helping with the shift to hybrid workspaces6.

Transitioning from Legacy G Suite to Google Workspace

Are you ready to start moving to Google Workspace? This move is more than just updating tools; it’s about getting better features and being more productive. The need to switch from legacy G Suite comes as Google’s policies change.

Why Upgrade?

Google stopped offering the free legacy G Suite to new users on December 6, 2012. Businesses using this version will lose access by June 27, 20227. Personal users can’t go back to a free plan after August 21, 20237. Upgrading brings advanced features like more storage, better security, and tools for working together.

The Business Starter edition of Google Workspace gives you 60 GB of Drive storage. The Business Standard edition offers 2 TB per user and supports up to 300 users7. If you have more users, you’ll need an Enterprise edition8. Each edition includes Gmail, Drive, Calendar, Meet, and Chat7. Schools can use Google Workspace for Education Fundamentals for free, getting new tools without paying7.

Steps to Transition

Switching from the old G Suite to Google Workspace needs a few key steps:

  1. Identify Your Plan: Check if your plan is yearly or for a set time. When your plan ends, you can switch to Google Workspace based on what you use8.
  2. Choose Transition Options: You can choose between a Google-led or Partner Assisted transition. Automatic transitions started in November 20218. For those with Google directly, it began on November 15, 2021, and for Infolinks users, on January 31, 20229.
  3. Consult Google Workspace Sales: If you have over 20 users, talk to Google Workspace Sales for help picking the best upgrade path7.
  4. Acknowledge Pricing Changes: Be aware of possible price changes during the switch. Knowing this helps with budgeting and using transition discounts, valid up to March 8, 20238.

Google Workspace Editions

Google Workspace offers three main editions for different business needs. This comparison will show you the *Business Starter benefits* and *Business Plus enhancements*.

Business Starter

The Business Starter is perfect for small businesses on a budget. It gives 30 GB of storage to each user for up to 300 users10. It also has 99.9% uptime and supports digital whiteboarding with Jamboard10. Plus, it includes basic mobile device management features10.

It costs $6 USD per user per month if you commit for a year11. This makes it a great choice for new businesses11.

Business Standard

The Business Standard edition is for businesses needing more tools. It gives 2 TB of storage per user for up to 300 users10. It includes Google Vault for managing data and company search features10. Video meetings can have up to 150 people, making teamwork easier12.

This edition costs $12 USD per user per month for a year-long commitment11.

Business Plus

Business Plus is for companies needing top-level security and lots of storage. It offers 5 TB of storage per user and supports video meetings for up to 500 people12. It has advanced security like 2-Step Verification and protects Android devices easily10. It also protects iOS devices with advanced mobile management10.

The Business Plus plan is $18 USD per user per month for a year11. These *Business Plus enhancements* make it a strong choice for big companies.

Pricing and Features Comparison

Looking at Google Workspace pricing and features is key. It helps understand the value of each plan.

Cost Analysis

The Business Starter plan costs $7.20 per user each month. It gives basic services and 30GB storage per user. For more, the Business Standard plan is $14.40 per user monthly. It offers 2TB storage and lets you have more meetings13.

Business Plus is $21.60 per user monthly. It gives 5TB storage, advanced security, and more13. This is more than the old G Suite Basic at $6 per user, which didn’t have these features14.

Google Workspace pricing

Google Workspace also has plans for big companies. Enterprise Standard is $27.60 per user, and Enterprise Plus is $36 per user. Both offer top security and compliance13. Before, G Suite Enterprise was $25 per user, great for big companies14. Now, companies might need to think about upgrading to Google Workspace14.

Key Features

Google Workspace has many new tools. It includes Google Meet, Google Chat, and Smart Canvas for better work together15. Each plan has different features for different needs:

  • Business Starter: Basic services and cloud tools, 30GB storage per user13.
  • Business Standard: 2TB storage, more admin controls, and Google Meet recording13.
  • Business Plus: Advanced management, Android app management, and up to 500 people in Google Meet13.

Looking at Google Workspace pricing shows how it can help companies. It offers better cloud tools and a good cost-benefit analysis.

Plan Price (Monthly) Storage Key Features
Business Starter $7.20 30GB per user Essential services, cloud collaboration tools
Business Standard $14.40 2TB per user Advanced admin controls, record and save Google Meet
Business Plus $21.60 5TB per user Advanced endpoint management, support for 500 Google Meet participants
Enterprise Standard $27.60 Unlimited storage State-of-the-art security and compliance13
Enterprise Plus $36 Unlimited storage Complete enterprise-grade features and support13

Custom Email Solutions

Having a professional email is key for any business wanting to look credible and communicate better. Google Workspace offers business email solutions with custom domains like yourname@yourcompany.com. This makes your email look more professional and easy to remember.

Professional Email Setup

Google Workspace’s professional email setup includes custom domains. This ensures your business email matches your brand perfectly. Each plan comes with a secure business email and different storage sizes. For example, business Gmail accounts have more space for work emails and files16.

Google Workspace also offers Gmail, Calendar, Drive storage, and Google Docs editors. These services help businesses work more efficiently17.

Email Security Features

Keeping your business emails safe is very important. Google Workspace has security features to protect against threats. Gmail blocks over 99.9% of spam, phishing, and malware16.

Google Workspace also has top-notch spam filters to stop junk mail. This makes your business emails safer17. Gmail stops 99.9% of attacks before they happen, keeping your emails secure16.

With Google Workspace, managing your team is easy. You can change usernames and passwords, add or remove users, and control services for different teams17.

Enhancing Collaboration with Google Workspace

Google Workspace is a cloud-based tool for businesses of all sizes. It includes Google Docs, Slides, and Sheets for efficient collaboration. This lets team members work together on projects from anywhere.

Cloud Collaboration Tools

Google Workspace makes real-time collaboration easy with its cloud tools. Users can work on documents like Google Docs, Sheets, and Slides together. This makes sharing documents easier and keeps everyone updated, improving communication and work efficiency1819.

Google Chats is like Slack but works better with Google apps. It helps businesses manage data and analyze it well. Google Meet is great for virtual meetings, with up to 100 participants and unlimited time, and it’s secure18.

Real-time Document Sharing

Google Workspace makes sharing documents easy and efficient. Users can share storage across the organization, accessing files from any device. This means files are always up-to-date in the cloud2018.

Google Workspace offers different plans for storage needs. The Business Starter plan gives 30 GB per user, and the Business Standard plan offers 5 TB. This ensures there’s enough space for all your files20.

Boosting Productivity with Workspace Tools

Google Workspace offers a wide range of workspace productivity tools to make work easier and more efficient. Features like voice typing in Google Docs let users type by speaking, saving time and meeting different needs21. Also, easily sharing ownership in Google Drive and Calendar helps teams work together better21.

Using AI in business can greatly improve performance, with a 66% boost seen by users22. Deloitte predicts even more productivity gains in the next three years22. This shows how important AI is for staying ahead in business.

Google Workspace’s tools for real-time editing and working together add up to 52% more efficiency23. Tools like Google Docs, Sheets, and Slides let many people work on one file at once, making teamwork easier and cutting down on version control issues23. Plus, add-ons give users extra features they need21.

For businesses looking to make things run smoother, Google Workspace has many tools. Features like pinning, grouping, or moving tabs help those who use the web a lot21. The translation tool in Google Docs also helps with working with people from different countries21.

More and more companies are using G Suite, now known as Google Workspace, with a jump from 85% in the first year to 100% in the second23. There are Basic, Business, and Enterprise versions to fit different needs, with Business being the top choice23. Google Workspace is also a good deal, starting at $6 per user per month23.

In short, Google Workspace is key for boosting productivity with its powerful tools, making work flow better, and helping teams work together well. By using AI and other advanced features, businesses can see big improvements in how well they operate.

Online File Storage with Google Drive

Google Drive is a key part of Google Workspace, offering a powerful online file storage solution. It meets the storage needs of businesses of all sizes24. With its flexible options, Drive helps businesses of any size manage their files easily24. It also lets users sync files from their desktops, saving disk space24. Plus, it works with hundreds of apps and plugins for Microsoft Office and Outlook24.

online file storage

Each user in Google Workspace can upload and sync files up to 5 TB in size2526. The Business Standard plan gives 2 TB of storage per user2526. The Business Plus plan offers 5 TB2526. For education, the Google Workspace for Education Standard gives 100 TB for all users2526.

Google AI in Drive predicts and highlights important content, making work more efficient24. It also lets you control who sees your files, keeping them private until you share them24. The business version supports strong security and shared drives for teamwork24. Drive for Desktop makes accessing files from a computer easy24.

Google Workspace offers storage at every level, from 15 GB for Essentials Starter to 100 TB for nonprofits2526. Users can upload or copy up to 750 GB of data to Drive in a day2526. This means even big data needs can be handled well, making it a great choice for businesses.

Shared drives in Drive let teams work together safely in a shared space24. When used with Google Workspace, it gets even better with tools for easy migration, lots of support, and apps that help teams work together better.

  1. Flexible storage options24
  2. Real-time content surfacing with Google AI24
  3. Direct desktop access without using disk space24
  4. Shared drives for collaborative work24

In summary, Google Drive is more than just storage. It offers many benefits that help teams work together better and boost productivity in Google Workspace.

Integrating Google Apps for Business

Google Workspace gives businesses a strong platform to streamline their work. It has a wide range of tools that help teams work better together. This makes sure businesses run smoothly and efficiently.

Google Docs, Sheets, and Slides

Adding Google Docs, Sheets, and Slides to your business can really boost your workflow. These tools make it easy for teams to work together, no matter where they are. Plus, Google Workspace supports over 100 file types, making it easy to manage different documents with Google Drive27.

Custom apps made with AppSheet are free unless they use AppSheet itself, which needs a license27. Apps in Google Workspace don’t cost extra, but some third-party apps might need more licenses27.

Google Workspace’s APIs and SDKs let developers build custom apps for free. This means businesses can get custom solutions that fit their needs27.

Google Meet and Chat

Google Meet and Chat are key parts of Google Workspace. They make business communication better with reliable video calls and instant messaging. These tools work well together, helping teams work better as a team.

Box works with Google Workspace, keeping business files in Google Cloud for easy access27. Over 5000 apps from the Google Workspace Marketplace can also improve Meet and Chat, making communication better28.

For admins, Google Workspace makes it easy to manage apps for all or some users. Changes happen within 24 hours29. This lets businesses quickly change their app needs and stay competitive.

Google Workspace also offers pre-integrated Single Sign-On (SSO) for over 200 cloud apps28. This makes logging in easy with identity providers like Microsoft Azure AD or Okta. It keeps businesses secure and efficient across all tools and platforms.

Video Meetings and Shared Calendars

Google Workspace makes video conferencing and calendar management easy for businesses. It’s great for teams that need to work together well and manage their time well.

Hosting Large Meetings

Google Workspace has strong video conferencing tools for big meetings. On Business and Enterprise plans, you can record meetings and share them later. This helps with better communication and keeping everyone involved30. Super admins and admins with the right permission can see all meeting details in everyone’s calendars. This helps keep a close eye on things31.

Scheduling and Sharing Calendars

For any business, scheduling well is key. Google Workspace does this really well. When calendars are shared, users get email alerts. New members get these alerts within an hour, unless there are over 100 calendars shared32. This keeps the whole team in sync.

It also makes moving from other calendars like Microsoft® or IBM® easy30. The platform lets you create and share group calendars, which helps teams work together better32. You can add things like meeting rooms to events, making planning meetings easier30. Plus, admins can control what outsiders see in the calendar, keeping things private or open31.

Subscribers get extra perks like setting daily routines and checking availability across calendars. They can also make unlimited booking pages, making managing calendars better30.

Feature Available Plan Details
Time Insights Business and Enterprise Provides visibility into how time is spent30
Appointment Schedules Business and Enterprise Enhances scheduling efficiency30
Email Notifications All Plans Email updates when calendars are shared32
Admin Controls Business and Enterprise Manage calendar visibility and sharing31

Security and Compliance in Google Workspace

Google Workspace security keeps over 99.9% of threats from reaching Gmail inboxes using advanced technology33. It checks over 300 billion attachments every week, showing how well it protects data33. Also, Google Workspace’s S/MIME encrypts emails, keeping them safe from spam, phishing, and malware33.

Gmail’s spam system only delays about 0.05% of emails for checks, making sure users face little disruption33. It blocks more than 63% of harmful documents every day, showing its strong commitment to protecting data33.

Google Workspace uses a zero-trust security model to control access, making it safer within Google34. Employees get special training based on their jobs, making the company more secure34. New hires agree to protect customer info, showing a strong focus on security and privacy from the start34.

Google Workspace makes sure all users use 2-step verification and single sign-on, making it more secure33. It also lets companies set rules for messages coming in, going out, or within the company, giving flexibility35.

Admins can set rules to reject, quarantine, or change messages that don’t meet security standards35. Using Hosted S/MIME can also boost email security, depending on the Google Workspace plan35.

Google Workspace has top-notch threat detection and compliance tools. These tools help secure data, meet rules, and protect privacy. This makes Google Workspace a top choice for businesses looking for strong security.

Managing Your Google Workspace Subscription

Managing your Google Workspace is key for any business wanting to boost productivity and team work. You can change your subscription to fit your changing needs. This lets you make the most of your Google Workspace.

Switching Editions

You can switch between Google Workspace editions to meet your business needs. The Business Starter edition is great for small teams, offering 30 GB storage per user for up to 300 users36. For growing businesses, the Business Standard edition gives 2 TB storage per user for up to 300 users, perfect for more storage and team work36. The Enterprise Plus edition is for businesses needing more storage and security features36. For more details on choosing the right edition, check this resource.

Updating Billing Information

It’s easy to update billing info for your Workspace through the admin console. Remember, the price for the Flexible Plan went up on April 11, 202337. Switching from the Flexible Plan to the Annual/Fixed-Term Plan means paying upfront annually37. This plan lets you add users anytime but you can’t remove them until the term ends37. For more on Google Workspace billing, click here.

By managing your Google Workspace subscription well, your business can use the best tools for work and team work. Keeping your subscription details up-to-date helps with smooth account management and keeps your business running well.

FAQ

What is G Suite Google Workspace?

G Suite Google Workspace is a suite that offers professional email, online storage, shared calendars, and video meetings. It makes working together better with advanced tools and features.

What are the benefits of upgrading to Google Workspace?

Upgrading gives you new tools for working together, better security, and easier communication. This helps your team work more efficiently.

Why should I upgrade from Legacy G Suite to Google Workspace?

Upgrading gets you the latest features for better work and teamwork. It’s important to keep up with new tools to stay efficient.

What are the steps to transition to Google Workspace?

First, check if you’re on an Annual Plan. Then, follow Google’s guidelines to upgrade smoothly. Make sure all users have the same subscription for a smooth experience.

What does the Business Starter edition offer?

The Business Starter edition gives you custom email and 30 GB of storage. It’s great for small businesses to manage their work.

What features are included in the Business Standard edition?

The Business Standard edition has 2 TB of storage, advanced meeting tools, and more features for growing businesses.

How does the Business Plus edition enhance your workspace?

The Business Plus edition offers 5 TB of storage and more controls and tools. It’s perfect for businesses needing advanced features.

What are the costs of Google Workspace editions?

The Business Starter edition costs .20 per month per user. Business Standard is .40, and Business Plus is .60. Each plan has different features for different business needs.

How does Google Workspace ensure email security?

Google Workspace has strong email security to protect against threats. This ensures safe communication in the company.

What cloud collaboration tools does Google Workspace provide?

Google Workspace includes tools like Docs, Slides, and Sheets. These tools help teams work together in real time and boost productivity.

How does Google Workspace boost productivity?

Google Workspace makes workflows smoother with tools for managing tasks, scheduling, and automating processes. This reduces downtime and boosts efficiency.

What are the benefits of Google Drive for online file storage?

Google Drive offers secure online storage. It lets you access files from anywhere and supports a flexible, shareable workspace for teams.

How do Google Docs, Sheets, and Slides integrate into a business environment?

These tools make workflow smoother and sharing documents easier. They help teams work together well on projects.

What video meeting capabilities does Google Workspace offer?

Google Workspace supports big video meetings with recording options. It also has shared calendars for scheduling and managing time across teams.

How does Google Workspace address security and compliance?

Google Workspace has advanced security to protect data and meet regulatory standards. It’s a reliable choice for businesses.

Can I switch between different Google Workspace editions?

Yes, you can change your subscription to different editions as your business needs change. You can do this through the Google Workspace admin console.

How do I update billing information in Google Workspace?

Update billing info through the Google Workspace admin console. This ensures your subscription keeps running smoothly without any breaks.

Source Links

  1. Upgrade from G Suite legacy free edition – https://support.google.com/a/answer/60217?hl=en
  2. How to Upgrade from Google Workspace Basic to Business Guide – https://spin.ai/blog/how-to-upgrade-google-workspace-basic-to-business/
  3. The Benefits of Google Workspace (formerly G Suite) for Your Business (Why We Use It) – https://kinsta.com/blog/google-workspace/
  4. Google Workspace vs. G Suite: Learn the Differences | Spanning – https://spanning.com/blog/google-workspace-vs-g-suite/
  5. Google Workspace vs G Suite: What’s the Difference? – https://themeisle.com/blog/google-workspace-vs-g-suite/
  6. Welcome to the Learning Center – https://support.google.com/a/users/answer/9389764?hl=en
  7. G Suite legacy free edition – https://support.google.com/a/answer/2855120?hl=en
  8. The G Suite to Google Workspace Transition: What customers should know – Pawa IT Solutions | Google Cloud Partner – https://pawait.africa/blog/googleworkspace/g-suite-to-google-workspace-transition-of-customers/
  9. Service transition information from G Suite to Google Workspace – Google Workspace with Infolinks Cloud – https://infolinks.cloud/service-transition-information-from-g-suite-to-google-workspace/
  10. Compare Google Workspace editions – Business – https://support.google.com/a/answer/6043385?hl=en&co=DASHER._Family=Business
  11. Compare Flexible Pricing Plan Options – https://workspace.google.com/pricing
  12. Choose your Google Workspace edition – https://support.google.com/a/answer/6043576?hl=en
  13. Google Workspace pricing (2023): How To Choose the Right Plan – https://www.techrepublic.com/article/how-to-choose-a-google-workspace-plan/
  14. Comparing G Suite vs Google Workspace: Key Changes – https://spin.ai/blog/comparing-g-suite-vs-google-workspace/
  15. Google Workspace vs G Suite: Complete Comparisons – https://www.multcloud.com/tutorials/google-workspace-vs-g-suite-1207.html
  16. Create a Professional Business Email Address | Google Workspace – https://workspace.google.com/solutions/business-email/
  17. Get custom email and more with Google Workspace – https://support.google.com/business/answer/9270657?hl=en
  18. Get Ahead of the Game: The Benefits Of Google Workspace (G Suite) For Your Business | zenphi – https://zenphi.com/get-ahead-of-the-game-the-benefits-of-google-workspace-g-suite-for-your-business/
  19. Enhancing Collaboration and Efficiency with Google Workspace – Technology Pundits – https://technologypundits.com/enhancing-collaboration-and-efficiency-with-google-workspace/
  20. Business Streamlining & Collaboration Solutions | Google Workspace – https://workspace.google.com/business/
  21. Week 5: Increase your productivity – https://support.google.com/a/users/answer/9296688?hl=en
  22. Google Workspace helps businesses improve productivity – https://www.sherweb.com/blog/g-suite/ai-in-google-workspace-improves-productivity/
  23. 20 Google Workspace (G Suite) Tips That Save You Time at Work – https://www.happeo.com/blog/12-google-suite-tips-to-save-you-time-at-work
  24. Google Drive: Online Storage for Business | Google Workspace – https://workspace.google.com/products/drive/
  25. Storage and upload limits for Google Workspace – https://support.google.com/a/answer/172541?hl=en
  26. Google Workspace storage FAQ for admins – https://support.google.com/a/answer/9214707?hl=en
  27. Platform Productivity Apps & Data Integration | Google Workspace – https://workspace.google.com/integrations/
  28. Overview: Integrate 3rd-party apps with Google Workspace – https://support.google.com/a/answer/10010706?hl=en
  29. Install Marketplace apps for your organization – https://support.google.com/a/answer/172482?hl=en
  30. Shareable Online Calendar and Scheduling – Google Calendar – https://workspace.google.com/products/calendar/
  31. Set Calendar sharing options – Google Workspace Admin Help – https://support.google.com/a/answer/60765?hl=en
  32. Create & share a group calendar – https://support.google.com/a/answer/1626902?hl=en
  33. Regulatory compliance – Google Workspace – https://workspace.google.com/learn-more/security/security-whitepaper/page-8.html
  34. PDF – https://services.google.com/fh/files/misc/gws_security_whitepaper.pdf
  35. Set up rules for advanced email content filtering – https://support.google.com/a/answer/1346934?hl=en
  36. Switch Google Workspace subscriptions – Google Workspace Admin Help – https://support.google.com/a/answer/9522878?hl=en
  37. Manage your payment plans & renewals – https://support.google.com/a/answer/1668003?hl=en