Did you know that Microsoft 365 Apps for enterprise lets you use it on up to five PCs or Macs, five tablets, and five mobile devices per user license¹? This cloud-based suite from Microsoft is changing how we work. It offers tools and services that help users work together, communicate, and stay productive from anywhere, on any device.

Microsoft 365, once called Office 365, is the top choice for today’s dynamic workplaces. It comes with apps like Word, Excel, PowerPoint, and Outlook. Plus, it has cloud-based services like OneDrive, SharePoint, and Microsoft Teams for a smooth experience². This suite lets employees work together in real-time, safely access their files and data, and stay connected, no matter where they are or what device they use.

Key Takeaways

• Microsoft 365 is a comprehensive cloud-based productivity suite that enhances work efficiency and collaboration
• The suite includes essential applications like Word, Excel, PowerPoint, and Outlook, along with a range of cloud-based services
• Microsoft 365 empowers users to work seamlessly across devices, collaborate in real-time, and access their files and data from anywhere
• The platform offers enterprise-grade security and compliance features to protect data and ensure regulatory compliance
• Microsoft 365 provides a range of subscription plans to cater to the needs of individuals, small businesses, and large enterprises

Introduction to Microsoft Office 365

Microsoft Office 365, now known as Microsoft 365, is a cloud-based service. It offers a suite of productivity apps, cloud storage, and tools for working together³. This package includes Word, Excel, PowerPoint, and Outlook, plus cloud services like OneDrive, SharePoint, and Microsoft Teams³. With a subscription, users can use these tools on many devices. This lets them work well and team up with others from anywhere.

What is Microsoft Office 365?

Microsoft Office 365 is a cloud-based suite of business apps. It includes Exchange, Office Apps, SharePoint, and OneDrive³. Microsoft 365 also has Windows 10 OS and the Enterprise Mobility Suite. These tools help people and businesses do more with smart cloud services³. It works with Windows 11, Windows 10, Windows 8.1, Windows Server 2019, and Windows Server 2016. Windows Server 2019 supports Office 365 ProPlus³. In 2020, Microsoft changed the name to Microsoft 365 to show off its many features and benefits³.

Benefits of a Cloud-Based Productivity Suite

Microsoft 365’s cloud-based setup brings big advantages. Users can get to their files and apps from any device with internet³. It also means seamless updates and automatic backups, keeping users up-to-date and safe³. Plus, it makes real-time collaboration easy, letting many people work on documents together. This boosts productivity and makes work flow better.

“Microsoft 365 is designed to help individuals and businesses achieve more with innovative Office apps and intelligent cloud services.”

There are many articles online that compare Microsoft 365 and Office 365³.

Core Office Applications

Microsoft 365 is packed with classic tools like Microsoft Word, Excel, PowerPoint, and Outlook⁴. These tools have been key in offices for years. Now, they come with cloud features for real-time access and collaboration from anywhere⁴. This makes work flow better, keeps track of changes, and boosts productivity for everyone.

Real-Time Collaboration and Co-Authoring

Microsoft 365 shines with its real-time collaboration and co-authoring. People can work on the same file at the same time, with updates seen by all instantly⁴. This cloud feature helps teams work better together, making reviews and edits smoother, and keeping everyone on the same page.

Microsoft 365 Apps	Availability
Word, Excel, PowerPoint	Office Mobile for iPad/iPhone4 Office Mobile for Android4 Office Mobile for Windows Phone4 Office for Windows 10 Mobile4
Outlook	Included in the Microsoft 365 suite4
OneNote, Publisher, Access, Skype for Business, InfoPath	Part of the Microsoft 365 suite of applications4

Microsoft Office 365 meets the needs of businesses, schools, and governments with its subscription service⁴. It’s always getting better with new features. Plus, it works on both Windows and Mac, giving users more options⁴.

“Microsoft 365 brings together the best-in-class productivity of Office with advanced collaboration and communication capabilities to help teams work better together.”

microsoft office 365 Subscription Plans

Microsoft 365 has many subscription plans for both individuals and businesses. These plans give you access to Office apps, cloud storage, and tools for working together. This helps users work well and safely on different devices and platforms⁵.

Office 365 Home and Personal Plans

The Home and Personal plans are for people and families. They let users use Office apps like Word and Excel, and they get cloud storage with OneDrive⁵. You can install Office on many devices and share your subscription with others. This makes these plans great for work and home use⁵.

Office 365 Business and Enterprise Plans

Businesses and big organizations have special plans from Microsoft 365. These plans include Office apps and cloud services like SharePoint and Microsoft Teams. They help with teamwork, talking to each other, and keeping data safe⁵. These plans help small and big businesses work better together⁵.

The Business Basic plan costs $6.00 per user each month, with a yearly deal. It supports up to 300 users and offers 3 Office apps and 150GB of email storage⁵. The Business Standard plan costs $12.50 per user and gives you 1TB of OneDrive storage, 1.5TB of email archiving, and 1TB of SharePoint storage⁵.

The Business Premium plan is $22.00 per user and adds more features like 1TB of OneDrive storage, 1.5TB of email archiving, and 1TB of SharePoint storage⁵.

For big organizations, the Office 365 E1 plan is $8.25 per user, offering unlimited users, 150GB of email, 2100GB of OneDrive storage, and Plan 1 SharePoint storage⁵. The E3 plan is $23.00 per user and includes 1.5TB of email archiving, 1.5TB of OneDrive storage, and Plan 2 SharePoint storage⁵. The E5 plan is $38.00 per user and has advanced security and collaboration tools⁵.

Microsoft also has plans like the F1 and F3 plans for frontline workers, priced at $2.25 and $8.00 per user, respectively. The E3 and E5 plans are for big companies, costing $36.00 and $57.00 per user, with lots of storage and features⁵.

Microsoft 365 has many security and compliance features. This includes Microsoft Defender for Office 365, Azure Active Directory Premium, and data protection tools. These help keep data safe and meet rules⁵.

When comparing Business and Commercial plans, prices range from $6.00 to $57.00 per user per month. Each plan has different storage, email, and collaboration features⁵⁶.

Microsoft 365 used to be called Office 365. The name changed in April 2020 to show its wide range of services. This change also brought new plans for people and families to use Microsoft’s tools⁷.

Cloud Storage and File Sharing

Microsoft 365’s core feature is the powerful cloud storage and file-sharing of OneDrive for Business. It lets users store, access, and work on files from anywhere, making remote work easier and more productive⁸. OneDrive is great for personal use and sharing files now and then, while team sites are perfect for regular sharing and working together⁸.

With OneDrive, you can sync your files across devices, always having the latest version ready⁹. You can get to OneDrive through office.com, the app, the cloud icon, or Microsoft Teams, making it easy to find your files⁹.

OneDrive for Business

OneDrive for Business is a top cloud storage option that fits well with Microsoft 365¹⁰. It gives each team 1TB of storage for files, making it easy to store, access, and share files safely¹⁰. Microsoft Teams also connects OneDrive for Business and SharePoint, making it easy to share and work on files together¹⁰.

⁸ It’s best to use OneDrive for business files that don’t need a lot of teamwork, and team sites for files that everyone works on a lot⁸. It’s smart to make different team sites for different projects in a company⁸.

⁸ For small businesses, OneDrive is good for sharing files with customers as needed, and for businesses with more owners, both can share files easily⁸. If you need to share files with others outside your company, make a special team site for them to keep things private⁸.

⁸ Files in OneDrive are private by default, only the owner can see them unless they’re shared, and you can check how much storage you have left⁸¹⁰. Microsoft has also raised the limit for uploading files from 100 GB to 250 GB in OneDrive and SharePoint, giving users more room to work¹⁰.

⁸ You can add other storage services like Dropbox to Microsoft 365 for more ways to store and share files, and it’s important to set up team sites for the best file sharing⁸⁹. SharePoint is the best place for sharing documents and files, especially on team sites that can be open to everyone or just the team⁹.

⁹ Microsoft Teams offers many ways to get to, share, view, and work on files from OneDrive and SharePoint, making sure everything is synced up⁹. In Teams, you can work on documents together, find recent files easily, share files, and manage downloads well⁹.

¹⁰ When you share files in Teams chats, they go to the sender’s OneDrive folder with certain permissions, and files uploaded to Teams channels go to SharePoint, kept in a library for the team unless the channel is private¹⁰.

⁹ OneDrive lets users get to documents and files from any device, which is great for working together⁹.

Using OneDrive for Business, Microsoft 365 users get easy cloud storage, file sharing, and real-time collaboration. This helps them work better and more efficiently in today’s work-from-anywhere world⁸¹⁰⁹.

Team Collaboration and Communication

Today, working together and talking well is key in business. Microsoft 365 has tools to help teams work better and be more productive. Microsoft Teams is at the center, a platform for working together and talking that fits well with Microsoft 365.

Microsoft Teams

Microsoft Teams is a place for teams to chat, share files, meet online, and work on projects together¹¹. It has live messaging, video calls, task lists, and works well with other Microsoft 365 tools¹². Teams can be for different needs, like company-wide or small groups¹¹. When a team starts, it gets a Microsoft 365 group, a SharePoint site, an Exchange mailbox, a OneNote notebook, and works with other apps like Planner and Power BI¹¹.

Microsoft Teams does more than just talk. Users can search for things or people, take quick steps, and open apps with the command box¹¹. Bosses can set up teams for the whole company or for special projects, but users need permission for company-wide teams¹¹.

SharePoint Online

SharePoint Online works with Microsoft Teams to help teams work better¹³. It’s a cloud service for managing content and working together, part of Microsoft 365¹³. Teams use it to make websites, work on documents, and share info¹³. It’s great for keeping files, managing tasks, and sharing knowledge, making teams more productive in Microsoft 365¹³.

Using Microsoft Teams and SharePoint Online helps teams work together better, talk smoother, and be more productive in Microsoft 365¹²¹³¹¹.

Productivity Apps and Services

Microsoft Office 365 is more than just Word, Excel, and PowerPoint. It has a wide range of apps and services to boost productivity and teamwork. Let’s look at three key tools: Microsoft Planner, Microsoft Forms, and Microsoft Stream.

Microsoft Planner: Streamlining Project Management

Microsoft Planner helps manage projects and track tasks within Microsoft 365¹⁴. It lets teams plan, assign tasks, and work together. With features like boards, calendars, and live updates, it keeps everyone on the same page.

It makes it easier for teams to stay organized and work together. This tool is great for managing projects and workflows in one place.

Microsoft Forms: Collecting Insights with Ease

Microsoft Forms is a cloud app for making surveys, quizzes, and forms¹⁴. It helps users collect feedback and data from others. This makes it easy to understand what people think or know.

It’s great for making decisions by analyzing the data collected. This tool is a big help for teams and businesses.

Microsoft Stream: Unlocking Enterprise Video Sharing

Microsoft Stream is a video service in Microsoft 365¹⁴. It lets users share videos safely in their company. This is perfect for sharing training, meetings, or presentations.

It works well with other Microsoft tools, making it easy to add videos to documents or messages. This helps teams share knowledge better.

Microsoft Office 365’s apps and services boost teamwork, communication, and smart decision-making¹⁴.

“Microsoft Office 365 is a game-changer, providing a comprehensive suite of tools that enhance productivity and collaboration across our organization.”

– John Doe, IT Manager

Security and Compliance

Microsoft 365 comes with top-notch microsoft 365 security features to keep sensitive data safe. It also makes sure companies follow the rules of their industries. With things like multi-factor authentication and data encryption, it fights off cyber threats and keeps data safe¹⁵.

It also has strong office 365 data protection and office 365 data privacy tools. These help companies meet the rules of their fields and keep data safe. It supports things like HIPAA and GDPR, making sure data is secure and private¹⁶.

Enterprise-Grade Security Features

• Microsoft Entra ID Governance features are available in Microsoft Entra ID Governance and Microsoft Entra ID Governance Step Up for Microsoft Entra ID P2¹⁵.
• Microsoft Entra ID Protection is part of the Microsoft Entra ID P2 plan, available with licenses such as Microsoft 365 E5/A5/G5, Enterprise Mobility & Security A5/E5/G5, Microsoft 365 A5/E5/F5/G5 Security, and Microsoft 365 F5 Security & Compliance¹⁵.
• Compliance Program for Microsoft Cloud is accessible to organizations with Microsoft 365 and Office 365 licenses¹⁵.
• Microsoft Defender for Business is included in the Microsoft 365 Business Premium subscription plan and also available as a standalone solution for SMBs with up to 300 employees¹⁵.
• Microsoft Defender for Business servers add-on provides endpoint security for Windows and Linux Servers, with a maximum quantity/seat cap of 60 licenses per customer¹⁵.

Compliance and Data Protection

Microsoft 365 has strong tools for keeping data safe and following the rules. These include:

1. Microsoft’s Identity and Access Management (IAM) makes accessing resources safe and cuts down on password problems¹⁶.
2. Azure Sentinel, part of Microsoft’s Threat Protection, helps spot and stop threats¹⁶.
3. Microsoft Information Protection (MIP) helps find, organize, and protect sensitive info across different clouds, apps, and devices¹⁶.
4. Enabling Multifactor Authentication (MFA) can block up to 99.9% of attacks on an account¹⁶.
5. Microsoft 365’s Compliance Manager has tools like Message Encryption and Data Loss Prevention (DLP) to follow industry rules¹⁶.

The Microsoft 365 Compliance Center gives a risk score for how well companies follow Microsoft 365 rules¹⁷. Compliance Manager gives tips and controls to improve compliance¹⁷. Keeping systems updated is key to staying safe¹⁷.

“Around a quarter of the professional workforce is forecasted to work outside of the office by 2025.”¹⁶

With its strong security and compliance tools, Microsoft 365 helps companies protect their data and follow the rules. It also makes working from anywhere safe and secure, all in one cloud suite¹⁵¹⁶¹⁷.

Mobility and Cross-Platform Support

Microsoft 365 lets users easily access their tools and data on different devices and platforms¹⁸. You can use Word, Excel, and Outlook on Windows, macOS, iOS, and Android. This means you can work from anywhere and keep your work flowing smoothly¹⁸. The cloud-based nature of Microsoft 365 means you can get to your files, work with others, and stay productive no matter where you are or what device you’re using¹⁸.

Microsoft 365 has many features to help you work well on the move¹⁸. For businesses, there are E3, E5, and F3 plans that offer top-notch device management and security. They include Microsoft Intune for managing mobile devices¹⁸. For smaller businesses, Microsoft 365 Business Premium provides device management and security to protect data and devices¹⁹.

Using Microsoft 365 with Microsoft Surface devices and the Microsoft Edge browser makes working across platforms even better. It gives you a unified identity and security, integrated apps, strong security, and one way to manage IT¹⁸. Plus, there are training resources like Microsoft 365 Fundamentals for those wanting to get certified in Microsoft 365. This helps users get the most out of the platform for better productivity and teamwork¹⁸.

Microsoft 365 makes it easy to work across devices and platforms, boosting productivity, teamwork, and flexibility in today’s fast-paced work world¹⁸¹⁹²⁰.

Integration with Other Microsoft Services

Microsoft 365 works well with other Microsoft tools like Dynamics 365 and the Microsoft Power Platform²¹. This makes it easier for companies to run smoothly, understand customer data better, and use the full power of Microsoft tools. It creates a strong system that helps businesses succeed²¹.

Microsoft Dynamics 365

Dynamics 365 is a cloud-based ERP and CRM suite that works great with Microsoft 365²¹. It helps companies improve their processes, connect better with customers, and make smart decisions. All of this happens in the Microsoft 365 space²¹. By combining Dynamics 365 and Microsoft 365, businesses get more efficient, productive, and focused on customers.

Microsoft Power Platform

The Microsoft Power Platform includes tools like Power Apps, Power Automate, and Power BI, and it works well with Microsoft 365²². Users can make custom apps, automate tasks, and get insights from their data in the Microsoft 365 world²². The Power Platform helps both tech experts and non-tech people boost productivity, innovate, and make smart choices. This makes Microsoft 365 even more powerful²².

Using Microsoft 365, Dynamics 365, and the Power Platform together creates a smooth, connected space. It makes work easier, improves teamwork, and gives clear insights²³. This setup automates tasks, improves data quality, and optimizes processes. It leads to better efficiency and success²³.

“Integrating Microsoft 365 with other Microsoft business solutions empowers organizations to unlock new levels of productivity, efficiency, and customer-centricity.”

Microsoft’s approach connects Dynamics 365 with Microsoft 365 and uses the Power Platform for custom solutions. This gives businesses a strong, flexible system that meets their changing needs²¹²²²³.

Deployment and Management

For IT admins, Microsoft 365 makes deploying and managing the suite easy. The Microsoft 365 Admin Center is a key tool. It lets admins manage user accounts, assign licenses, and check the health of Microsoft 365²⁴. This tool helps IT teams add new users, control access, and keep Microsoft 365 running smoothly and securely²⁵.

Streamlining Microsoft 365 Deployment

Microsoft suggests deploying Microsoft 365 Apps from the cloud or through Microsoft Intune for easy setup²⁵. Companies can pick from different ways to deploy, like cloud deployment with Intune or Configuration Manager, or the Office Deployment Tool²⁵. The article also recommends updating devices automatically from the Office CDN to save time²⁵.

Microsoft 365 Apps have different update channels, like the Current Channel and Monthly Enterprise Channel, each with its own update schedule²⁵. Updates usually happen on the second Tuesday of the month. You can manage updates automatically, through Intune, cloud update, Configuration Manager, or the Office Deployment Tool²⁵.

It’s a good idea to update in stages or use different channels for testing²⁵. Best practices include making a few installation packages to ease the workload. Use MSICondition and RemoveMSI for extra product installations. Also, aim for lean and flexible installations that can easily add more products or language packs later²⁵.

Microsoft 365 IT Administration

Microsoft Digital’s IT team rolled out Microsoft Office 365 company-wide and set up strategic networking plans for better network performance²⁶. They used Microsoft Intune to manage devices across the company, and Microsoft 365 Enterprise helped protect data from loss and corruption²⁶. Training tools were made available in various formats to help employees learn and use the new tools²⁶.

The Modern Desktop Deployment and Management Lab, Plan for Deploying Microsoft 365 Apps, and Deploying and Managing Microsoft 365 offer great resources for IT admins. These tools help them deploy and manage Microsoft 365 well in their organizations.

Pricing and Licensing Options

Microsoft 365 offers many subscription plans for individuals, small businesses, and large companies. The cost depends on the plan, the number of users, and what features are included²⁷. You can pay monthly or yearly, so you can pick the best option for your budget²⁷.

Microsoft gives you flexible ways to use Microsoft 365 as your needs change²⁷. They have different service families like Business, Enterprise, Education, and more²⁷. Each family has various plans, like Office 365 A1, A3, A5, and special ones for schools²⁷.

Plan	Price per User per Month
Microsoft 365 E5 (no Teams)	$54.8028
Microsoft 365 E3 (no Teams)	$33.8028
Microsoft 365 F3 (no Teams)	$7.5028
Microsoft 365 F1 (no Teams)	$1.7528
Microsoft 365 Business Basic (no Teams)	$4.8028
Microsoft 365 Business Standard (no Teams)	$10.3028
Microsoft 365 Business Premium (no Teams)	$19.8028
Microsoft 365 Apps for business	$8.3028
Microsoft 365 Apps for enterprise	$12.0028
Office 365 E1 (no Teams)	$7.8028
Office 365 E3 (no Teams)	$20.8028
Office 365 E5 (no Teams)	$35.8028
Office 365 F3 (no Teams)	$3.5028

Microsoft spends over $1 billion a year on security research²⁹. They use AI to analyze 6.5 trillion signals daily and have over 3,500 security experts²⁹. This focus on security is seen in their Microsoft 365 pricing, with the E5 plan at $12 a month and E3 at $32²⁹.

Microsoft has simplified their pricing with common plans for different roles across industries²⁹. The Business Premium and E3 with E5 Security plans cost $20 and $57 a month, respectively²⁹. These plans offer a full suite of security and productivity features²⁹.

Customers can pick from many Microsoft 365 plans and add-ons to meet their needs. Learn more about the available Microsoft 365, compare the pricing options, and explore the comprehensive licensing comparison to find the best fit for your organization.

Conclusion

Microsoft 365 is a top cloud-based tool that helps people and businesses work smarter and more efficiently³⁰³¹. It combines powerful apps, cloud services, and strong security to let users work from anywhere. This makes workflows smoother and boosts efficiency³¹³².

This platform is flexible and can grow with businesses of all sizes. It’s a smart choice for companies wanting to improve their digital skills and succeed in today’s fast-paced world³¹³². With tools like Microsoft Teams, OneDrive, and Microsoft Planner, it makes working together easier, communication better, and managing projects smoother. This boosts the microsoft 365 benefits summary and why choose microsoft 365 as the top microsoft 365 productivity suite³⁰³¹³².

By using Microsoft 365, companies can stay ahead and meet new challenges. It’s a key investment for businesses of all sizes³¹³². With its cloud setup, wide range of features, and strong security, Microsoft 365 helps users work smarter and push their businesses to new success levels in the fast-changing digital world.

FAQ

What is Microsoft Office 365?

Microsoft 365, once called Office 365, is a cloud-based tool set. It helps improve work efficiency and teamwork. It includes tools like Word, Excel, PowerPoint, and Outlook. Plus, it has cloud services like OneDrive, SharePoint, and Microsoft Teams.

What are the key benefits of Microsoft 365?

Microsoft 365’s cloud-based setup brings many advantages. It makes accessing and sharing files easy and flexible. It also ensures automatic updates and backups, and supports working together on documents in real-time.

What are the core Office applications included in Microsoft 365?

At the heart of Microsoft 365 are the classic Office apps: Word, Excel, PowerPoint, and Outlook. These tools are now enhanced for the cloud. This lets users work together on documents from anywhere, anytime.

What are the different subscription plans available for Microsoft 365?

Microsoft 365 has plans for both home users and businesses. Home and Personal plans are for individuals. Business and Enterprise plans cater to companies of all sizes.

How does OneDrive for Business work within Microsoft 365?

OneDrive for Business is a key part of Microsoft 365. It offers cloud storage and sharing. Users can safely store and share files from anywhere, making teamwork easier.

What are the collaboration and communication tools offered in Microsoft 365?

Microsoft Teams and SharePoint Online are key for teamwork in Microsoft 365. They offer real-time messaging, video calls, task tracking, and document sharing. This helps teams work better together and share knowledge.

What are some of the additional productivity apps and services in Microsoft 365?

Microsoft 365 also has apps like Microsoft Planner for managing projects, Microsoft Forms for surveys, and Microsoft Stream for sharing videos. These tools help improve productivity and efficiency.

How does Microsoft 365 ensure enterprise-grade security and compliance?

Microsoft 365 has strong security features like multi-factor authentication and data encryption. It also has tools to meet industry standards and protect sensitive data.

How does Microsoft 365 support mobility and cross-platform access?

Microsoft 365 lets users access their tools and data on different devices and platforms. This includes Windows, macOS, iOS, and Android. It supports working from anywhere, keeping workflows consistent.

How does Microsoft 365 integrate with other Microsoft business solutions?

Microsoft 365 works well with other Microsoft solutions like Dynamics 365 and the Power Platform. This integration helps businesses streamline processes, gain insights, and use the full power of Microsoft tools.

Source Links

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